Ordnance Survey Ireland (OSi) is the recognised leader in Ireland in the development and application of technologies in mapping and spatial information as well as the provision of related services. The organisation has a strong customer focus and is continuously developing to meet the needs of its stakeholders. It is mandated to provide a national mapping service to Government and is involved in the provision and maintenance of spatial information to a range of private and public sector customers on a commercial basis. OSi is a leader in the use and development of mapping technologies and is a key player in the rapidly developing geographic information industry in Ireland.
The organisation is currently headquartered in Dublin and has regional offices in Sligo, Ennis, Tuam, Longford, Kilkenny and Cork.
Positions available in Ordnance Survey Ireland
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Ordnance Survey Ireland Privacy Notice For New Applicants
1. Identity and contact details of the data controller and data protection officer
Ordnance Survey Ireland has created this data protection notice as the controller of potential
employee’s personal data to demonstrate our firm commitment to privacy and to inform potential employees about the information we collect and process in connection with your application. If you have any queries about this notice, please contact our Data Protection Officer Ms. Niamh McLoone at firstname.lastname@example.org
This notice sets out an explanation of what information about you we process, why we process your information, with whom your information is shared and a description of your rights with respect to your information.
2. What information does the organisation collect about the individual?
As your potential employer, we need to keep and process certain information about you for normal recruitment and selection purposes, to comply with our legal obligations and, where necessary, to protect our legitimate interests.
Personal data is normally obtained directly from you. In certain circumstances, it will, however, be necessary to obtain data from internal third parties, e.g. Chief Medical Officer.
The categories of personal data we process and the legal bases for doing so are set out in more detail in the appendix to this notice.
3. How will the individual’s information be used?
The information we hold and process will be used for the management and administration of the recruitment and selection process. We keep and use it to enable us to run this process effectively, lawfully and appropriately and to protect future employee’s rights & interests. This includes using your information to enable us to manage the interview process, comply with legal obligations, pursue our legitimate interests and protect our legal position in the event of legal proceedings against the organisation.
The uses we make of each category of your personal data, together with the legal issues we rely on for those uses are set out in more details in appendix A to this notice.
4. What is the legal basis for processing personal data?
See Appendix A to this notice (at page 3).
5. Who receives the information outside of the organisation?
Your information may be disclosed to third parties where we are legally obliged to do so or where our recruitment and selection process requires or permits us to do so e.g. Chief Medical Officer. More detailed information on how we share your personal data is set out in Appendix A.
6. Any transfers to third countries and the safeguards in place.
Your information will not be transferred abroad.
7. How long will information be held?
See Appendix A (at page 3).
8. What happens if you do not provide us with your information?
In some cases, you may decline to provide us with your personal data. However, if we believe that we require relevant information to efficiently and properly manage the recruitment and selection process, we may not be able to continue this process with you if you decline to provide us with that personal data.
9. Will you be subject to profiling or automated decision making?
You will not be subject to automated decision making or profiling.
10. What are your rights under data protection law?
You have the following rights under data protection law, although your ability to exercise these rights may be subject to certain conditions:
• The right to receive a copy of and/or access the personal data that we hold about you together with other information about our processing of that personal data
• The right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete
• The right, in certain circumstances, to request that we erase your personal data
• The right, in certain circumstances, to request that we no longer process your personal data the way in which we process it
• The right, in certain circumstances, to transfer your personal data to another organisation
• The right to object to automated decision making and/or profiling and
• The right to complain to the Data Protection Commissioner
Further information or Complaints
If you have any queries in relation to this data protection notice, or if you have any queries as to how your data is processed, please contact Ms. Niamh McLoone, Data Protection Officer at email@example.com
This data protection notice will be reviewed from time to time to take into account changes in the law and the experience of the notice in practice.
|Category of Data||Purpose of Processing||Legal Basis for Processing||Type of recipient to whom the data may be transferred||Retention Period*|
|Application form including Name and contact details
i.e email and address. Education, Career history and any special requirements.
|Administration of Recruitment and Selection Process||Civil Service Regulation Act 1956 and various follow up amendments to this Act.
Public Services Management Act (Recruitment and Appointments) 2004, as
amended. Part 5 of the Disability Act
|Chief Medical Officer
Interview Board including an independent Board Member and 2 OSi members of staff
|12 months after which it may be destroyed subject to certification of the OSi Certifying Officer under the National Archives Act 1986|
*[Please note that the Department of Public Expenditure will issue further guidance on retention periods in 2018 and the OSi retention periods will be revised when this guidance is received).